One of the pillars of InnoBuild has been the well-advanced supplier dialogue throughout the project, particularly so in the early stages of the planning for what to procure regarding construction and welfare technology. Joint actions, as well as separate ones in the municipalities, were carried out.
The start-up of the joint supplier dialogue was the ”pre-Dialogue meeting” in Brussels 26.11.2013, presenting the InnoBuild project with the prerequisites and expected values the project would bring to Falun and Lyngdal. The target group in Brussels was European business organizations to inform the European market at early stage of the coming activities and calls for tenders in Falun and Lyngdal. Falun focused on sustainable building constructions by use of wood as structural material. Lyngdal presented the need for technological solutions to meet the long-term care challenges relieving the need for a continuous increase in the number of care staff. A brief presentation of the innovative procurement methodology was given as well, as many are not familiar with the method.
The meeting was recorded and is available on www.innobuild.eu.
A European dialogue conference, named “When solutions meet needs”, was held at Arlanda airport 14.03.2013. The aim was to determine state-of-the-art for innovative products and services across the EU market in welfare technology and sustainable buildings/building materials. Roughly 80 participants representing several business sectors were present. The invitation was widely spread; still the suppliers came mainly from Norway or Sweden, apart from a very few from the Netherlands and Austria were present.
As part of the conference day at Arlanda, the municipalities invited the suppliers to one-to-one meetings, so-called speed dating. The suppliers could here present their level of technical solutions and innovative products. The input has been the basis for the requests in the functional programme and the tender documentations.
For input about contract works, consultation meetings to harvest advice were arranged with, among others, the Norwegian Contractors Association (EBS). Both municipalities were present at the consultation. The discussions leading to choice of procedure and contract practice have included meetings with regional/local business representatives in addition to the activities common for the two pilots.
The knowledge of what to gain by a good supplier dialogue is proven in InnoBuild. The needs and functions described in the tender documents come partly from valuable input of solutions that exist or can be developed. Other input came from stakeholder groups such end users of the services and buildings. The dialogue helped the contracting authority to define the right level of requirements and to get an understanding of how to formulate the tender documents to obtain the desired products and construction deliveries.
The suppliers could prepare themselves for coming calls and were challenged to come up with new or improved solutions to win contracts.
Dialogue with suppliers in the region of Dalarne, Sweden and the region of south Norway has been important actions.
To support local SMEs, and as the pilot partners are geographically far apart, regional supplier dialogues have been important.