The procurement of architect in Falun implied that tenderers were evaluated on the basis of their ability not only to design a building, but essentially to work out proposals for functional solutions in many areas. They were also awarded for their process-controlled approach on how to improve the workflow and facilitate the staff’s working conditions. By this, the layout of the building will contribute to creating a pleasant environment and atmosphere for the residents.
The tender evaluation assessed functionality requirements, level of innovation, growth areas, field interface and price.
The procedure for tendering architect was the Selective procedure under Swedish procurement law. This is a two-step procedure: Step 1 includes everything that the contract covers in the form of content, requirements, evaluation criteria, implementation times etc. The contracting authority must also inform the suppliers of the number of bidders that the municipality will select to be invited to participate in step 2 of the tender process. According to the Swedish Public Procurement Act at least 5 suppliers would be invited to participate.
The essential documents presented in the tender were primarily the functional requirements programme drawn up jointly by Falun and Lyngdal, cf. Chapter 3.
The architect must have or gain knowledge of the residents' present conditions, and above all the future conditions of increased number of residents and probably a decrease in staff members.
4 architects reported interest, and they were all approved for step 2 of the tender competition. In step 2 the bidders described the parameters required for the evaluation, and sketched their own proposal for the building.
2 of architects’ offices showed great interest in and understanding of the assignment. Commitment and a high level of knowledge have resulted in new and interesting apporaches, suggestions and innovative solutions for Falun.
A fee of SEK 100,000 was offered to the participants that were not awarded the contract.